The recurring section can help you keep track of subscriptions, bills, transfers or even paychecks.
For a complete overview on how it works you can check out this video or continue reading below:
Adding a new recurring item
Any time Monarch receives new transactions from your banks or credit cards it will scan them to detect any new recurring items by comparing them to your existing past transactions.
Click the "Add recurring" button on the section to either scan automatically or manually enter your recurring items:
Recurring transactions have several properties:
- Frequency - How often a transaction repeats
- Type - Expense or income
- Starting date - This is used with the frequency to forecast when in the future to expect a transactions
- Amount - The expected amount. If you amount is exact you can enter that or if it fluctuates enter an average.
- Status - This can be used to track active vs canceled. If a merchant is canceled it won't be shown on future calendar months but past ones will be kept.
These fields are on the edit merchant screen once you mark the merchant as recurring:
You can also add a recurring stream right from an individual transaction. This is probably the easiest way to manually add a recurring since it automatically populates the starting date and amount.
In the top right select the overflow dots and either edit the merchant details or mark it as recurring. You will also notice that individual transactions have a "recurring" label on them for each transaction:
Remove recurring transactions
There are two ways to remove recurring transactions from the calendar and list.
1. If a merchant is mistakenly set to recurring, you can edit the merchant and toggle the setting "Mark this merchant as recurring" to off. This will remove all past, present, and future transactions from the recurring calendar and list.
2. If you have an "extra" entry on the recurring calendar, you can go in and mark that specific transaction as not recurring. This is done from the transaction detail screen, the same place you'd go to change the category.
Viewing recurring transactions
There are 2 views for recurring: upcoming and all merchants. The Upcoming view shows a calendar of the current month. Any recurring transactions that have been paid are colored green with a checkmark. Upcoming ones that haven't been paid are shown in blue. The list below the calendar shows all recurring transactions for the month with a green checkmark next to the amounts if they've already been paid. You can tab to future or past months to see recurring in those months.
The All merchants screen shows a list of all recurring merchants regardless of the month. This is a helpful page to see every recurring merchant.
Both pages can be sorted by any column: merchant, due date, category, account or amount. There are also filter options in the "view options" button to filter by a particular account.
Upcoming calendar view:
All merchants list view:
If you click any of the merchants in the calendar view it will show the 3 most recent transactions and a green check mark if it's been paid for the current month:
- Use the Merchants page to search and combine merchants to have a cleaner list. The recurring section works off merchant names so it's helpful to have an organized list of merchants. For example you may search for "HBO" and see you have multiple merchants for "HBO", "HBO+", "HBO Now" and "HBO Max". If you click delete on a merchant you can merge them into 1 main "HBO" merchant so it's accurately tracked as 1 recurring stream.
- Once a week on Monday mornings, the system will scan your merchant transactions to verify the count. Though merchants are updated during the week with transactions that are added or removed, it is at this time they are scanned for any errors.
- Rules can be very helpful to ensure transactions always have the same merchant name applied to them so they show up accurately in the recurring section. For the HBO example you can create a rule and even apply it to past transactions to bulk change all of the name variations to just use 1 merchant called "HBO".
- Each merchant can only have 1 recurring stream associated with it. If you have 2 subscriptions to the same merchant it's best to separate them into separate merchants so their due dates can be tracked separately:
- App store subscriptions can be difficult to setup with recurring since Apple and Google do not provide any details in the original statement for what app or service is being billed. For example you may have a subscription to Spotify, YouTube Premium, Apple Music or even Monarch and if it's billed through the app store they will all show up generically like this:
By default Monarch will likely put them all into 1 merchant named something like "Apple Services" or "Google Utilities". It's best to split them out however into separate merchants (ie Spotify, YouTube, Monarch etc). You can do this automatically with rules if the account and amount are unique enough to recognize which ones they are. Here is an example of doing that for an "Apple One" subscription assuming there are no other app subscriptions that cost $30.19: